🧑‍🏫 iCherub Staff App

The classroom tool
staff actually want to use

SmartCheck QR attendance, InstaMessage™ with read receipts, and one-tap photo sharing — everything a teacher needs to run the day, without leaving the classroom.

💰 Free for every staff member

⚡ No setup required

🔒 Enterprise-grade security

📱

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Drop in iCherub Staff App
classroom dashboard screen here

Feature 01

InstaMessage™ — send it once, know it landed

No more phone tag, no more wondering if a parent saw the allergy note. InstaMessage™ is iCherub's proprietary messaging system, built for the accountability classroom communication demands.

✓✓

Read receipts on every messageKnow exactly when a parent opened your message — critical for allergy alerts and time-sensitive notes.

📄

Document sharing built inSend permission slips, newsletters, and forms as PDF, Word, Excel, or PowerPoint — right in the chat.

📢

Message one family or the whole roomBroadcast to a classroom or reach one parent directly — from the same unified inbox.

💬

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Feature 02

Share the day in seconds, not minutes

Snap a photo, tag the room, send. Every family gets the update instantly — no separate app, no uploading to a desktop after your shift.

📸

Unlimited photo & video uploadsEvery photo is included in your center's subscription — nothing locked behind a paid tier.

🗓️

Log naps, meals & milestonesDaily observations organized in one scrollable feed, tied to each child's profile automatically.

👶

Whole-room or one childPost to an entire classroom feed or a single child's profile — whichever the moment calls for.

📱

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Feature 03

Check in a full room in under a minute

SmartCheck QR turns attendance into a scan. No sign-in sheets, no end-of-day data entry — ratios and rosters update themselves in real time.

📱

Contactless QR check-in/outScan on any iPad — parents, staff, and visitors all logged automatically.

👥

Real-time room ratiosRatios update the moment a child checks in or out — no manual headcounts.

🪪

Staff & visitor credentialsTrack staff clock-in/out and visitor logs from the same screen.

📱

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Inside the App

Every screen, built for staff

A quick look at the app your teachers will use every day.

📋
SmartCheck QR
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Check-In

Contactless QR attendance

💬
InstaMessage™
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Messages

Read receipts included

📸
Photo Upload
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Photos

Share the day instantly

👥
Room Roster
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Roster

Real-time ratios & attendance

🔔
Notifications
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Alerts

Shift & task reminders

Getting Started

Ready for your first shift in under 5 minutes

No IT department needed. Here's how a staff member gets started.

Get Invited

Your director sends a one-click invitation by email when you're added to the team.

Download the App

Free on the App Store and Google Play. Sign in with your invitation link.

Set Up Your Room

Confirm your classroom roster and set your notification preferences.

Run Your Day

Check in your room, message families, and share photos — all from the same app, every day.

Stay In The Loop

Know the moment it happens

Real-time push notifications keep your whole team in sync throughout the day — no need to open the app and check.

✅

Room ratio alert

Pre-K room is at capacity — 1 staff needed to check in

8:14 AM

💬

New message from a parent

"Can Emma stay for extended care today?"

2:41 PM

🧾

Shift reminder

Your shift starts in 30 minutes — Pre-K room

9:00 AM

Staff Voices

What teachers and directors say

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Common Questions

Staff FAQ

Is the iCherub Staff App free?+

Yes — the app is completely free for staff to download and use. Your center covers the platform subscription; there is never a separate charge to teachers for using the app.

How do I get access to the app?+

Your director sends a one-click email invitation when you're added to the team. Tap the link, download the app from the App Store or Google Play, and you're connected instantly.

Can I use the app on an iPad in my classroom?+

Yes. The Staff App runs on iPhone, Android, and iPad — most centers keep a shared iPad by the door for SmartCheck QR check-in.

Can multiple staff share access to the same room?+

Yes. Your director can add every staff member to a classroom, and each person gets their own login with role-based access to messaging, check-in, and photos.

How do read receipts work?+

When you send a message through InstaMessage™, you'll see a confirmation the moment the parent opens and reads it — critical for allergy alerts and time-sensitive notes.

What if my center doesn't use iCherub yet?+

Ask your director! iCherub offers an affordable $1/day Lite plan for smaller centers and home daycares, and a full-featured plan with transparent, published pricing — so switching is easier than they might expect.

The classroom toolstaff actually want to use