iCherub — Childcare Management Built on Salesforce

Why Directors Switch

Sound familiar?

Paying more as you grow?

Brightwheel and Procare charge per enrollment, add markup on every payment processed, and lock key features behind paid tiers. iCherub charges one flat rate — for everything, forever.

Drowning in compliance paperwork?

Head Start standards, PA Learning Standards, CDC immunization tracking, and incident reporting are all built in — not add-ons. iCherub was designed for compliance-heavy programs from day one.

Parents missing messages?

Most platforms can't confirm parents actually read your messages. iCherub's proprietary InstaMessage™ delivers read receipts on every message — critical for safety-sensitive communications.

Getting Started

From enrollment to parent onboarding in minutes

iCherub makes it simple to enroll children, invite parents, migrate data, and prepare your program for day one.

1

Digital Child Enrollment

Online registration forms integrate directly with your center's website, so families can enroll from home or in person. Medical forms, parent authorizations, and attestations are completed and signed digitally — no paperwork, no waitlist spreadsheets.

2

Secure Data Onboarding

Once submitted, enrollment data is normalized and onboarded automatically to your center's configuration — household records, contacts, child records, and medical records are ready to use, with no manual data entry.

3

Parent Invitation

One-click email invite activates each parent's account. They're connected to the iCherub Parent App instantly — no IT required.

4

Ready From Day One

SmartCheck QR check-in live on iPad, automated invoicing running, and InstaMessage™ open for real-time parent communication.

Platform Features

Everything your center needs.
Nothing you don't.

Every feature below is included at your flat monthly rate — no add-ons, no surprises.

Proprietary
InstaMessage™
Real-time parent messaging with read receipts, scheduled sends, and full document sharing — PDF, Word, Excel, PPT. The only childcare platform with confirmed message delivery.

Unique
Per-Child Fee Structure
Every child can have their own unique schedule and fee arrangement. Multiple program types, part-time slots, sibling discounts — no other platform offers this level of billing flexibility.

SmartCheck QR

Contactless check-in and check-out on any iPad. Staff credentials, visitor logs, and real-time room ratios — automatically tracked.

Automated Invoicing

Tuition invoices generated and sent automatically. Zero credit card processing markup. Zero add-on fees. Parents pay directly from the iCherub Parent App.

Analytics, Reports & Dashboards

Turn attendance, enrollment, billing, compliance, and child-development data into actionable reports and role-based dashboards.

🎓

Head Start Standards

Full Head Start and PA Learning Standards built in — Pre-K, Infant, Young Toddler, Old Toddler. Domain-based observations, longitudinal records, compliance reports on demand.

💉

CDC Immunization Tracking

Age-appropriate vaccination records tracked against CDC guidelines. Automatic alerts for missing doses. Secure, privacy-first health record management, built for childcare confidentiality standards.

⚙️

Custom Workflows

Build approval processes, task assignments, and operational flows unique to your center. iCherub adapts to how you work — not the other way around.

🏠

iCherub Lite

Flexible entry options for home daycares, church programs, and small centers, with an affordable path to expand as enrollment grows.

InstaMessage™

The only messaging
parents actually read

Safety-critical communications can't be left to chance. InstaMessage™ is iCherub's proprietary real-time messaging system — built specifically for the accountability that childcare centers require.

✓✓

Read receipts on every message

Know exactly when each parent opens your message — critical for allergy alerts, incident notifications, and time-sensitive reminders.

📄

Full document sharing

Send PDFs, Word docs, Excel sheets, and PowerPoint files directly in the chat — permission slips, newsletters, reports, whatever you need.

⏰

Scheduled messages

Write now, send later. Schedule reminders for upcoming events, tuition due dates, and parent conferences in advance.

📢

Broadcast announcements

Reach all parents at once, specific classrooms, or individual families — all from the same unified inbox.

InstaMessage™

MK

Maria Kim — Parent

● Online

InstaMessage™

Hi Maria! Just a reminder that Emma's allergy medication form is due by Friday. I've attached the form below 📎

✓✓ Read 9:02 AM

Thanks so much! I'll fill it out tonight and send it back through the app.

Perfect! Also — Emma had a wonderful day today. She's really enjoying the new art corner 🎨

✓✓ Read 3:18 PM

That's amazing to hear! She talks about it every evening 😊

Type a message… attach 📎

➤

Billing & Payments

Your center, your rules.
Each child, their own fee.

No other childcare platform gives you the flexibility iCherub does. Every child can have a completely unique fee structure, schedule, and billing arrangement — because no two families are the same.

💰

Zero processing markup

Other platforms charge 2–3% on every payment. iCherub charges nothing. On $10,000/month in tuition, that's $2,400–$3,600 you keep every year.

📅

Unlimited fee structures

Full-time, part-time, drop-in, sibling rates, scholarship pricing, Head Start slots, church subsidies — all handled within a single enrollment record.

🤖

Fully automated invoicing

Invoices generate and send on your schedule — weekly, bi-weekly, monthly, or custom. Parents pay directly from the iCherub Parent App.

👦

Liam — Full-Time

Mon–Fri · 7am–6pm
Standard tuition rate

Auto-invoiced weekly

👧

Sofia — Part-Time

Mon · Wed · Fri
Sibling discount applied

Custom rate per child

👦

Marcus — Head Start

Federal program slot
Subsidy billing + co-pay

Government billing

👧

Aisha — Drop-In

Flexible attendance
Per-day rate structure

Flexible schedule

Zero markup savings · 60-child center

$3,600/yr

vs. a 3% processing markup on $10,000/month tuition

iCherub Parent App

The parent experience
they'll tell other parents about

The iCherub Parent App gives families everything they need — real-time updates, InstaMessage™, photo sharing, tuition payments, and their child's development portfolio — all in one place.

🔔

Real-time push notifications

Instant alerts for check-in, check-out, messages, and daily updates.

📸

Photo & video sharing

Staff share moments directly to parents — all photos included, no extra storage fees.

💳

In-app tuition payment

Two taps to pay. Full invoice history. Zero markup on every transaction.

🎨

Personalized by each parent

Parents customize their child's profile with a favorite photo. Small touches that build loyalty.

Explore the Parent App →

Staff / Admin View

Product screenshot coming soon

Child Snapshot View

Product screenshot coming soon

Dashboard

Product screenshot coming soon

InstaMessage™

Product screenshot coming soon

Built For Everyone

Works for your whole team

📊

Predictive analytics dashboard

See what's coming before it arrives. Enrollment trends, at-risk children, compliance gaps — flagged automatically.

💰

Zero-markup billing for every child

Each child has their own fee structure. Automated invoicing. No processing fees eating into your margin.

⚙️

Custom workflows & approvals

Build the processes your center actually uses — incident escalation, staff scheduling, policy sign-offs.

📋

Compliance reports on demand

Generate licensing, Head Start, and health reports instantly. No manual compilation, no last-minute panic.

★★★★★

"iCherub has changed the way we run our center. The platform is intuitive, the parent communication is seamless, and the support team genuinely understands childcare operations."

John Jason

Founder, Creative Learning — Pennsylvania

📝

Daily observations — one tap

Log milestones, activities, meals, naps, and incidents from any device. No paper, no duplicate entry.

📸

Photo & video sharing

Capture and send moments to parents in real time. Photos included in your subscription — no storage limits.

✅

SmartCheck QR attendance

Any iPad becomes a check-in kiosk. Tap to mark present, track ratios, and flag absences automatically.

📨

InstaMessage™ to parents

Send individual or group messages with read receipts. Know your important messages are seen.

★★★★★

"iCherub helped us save time, ease of use and keep a paper free environment. The transition was smooth and the impact on our daily operations was immediate."

Amy

Childcare Director — Pennsylvania

🔔

Real-time updates all day

Check-in confirmations, daily activity updates, photos, and messages — all in your pocket.

💳

Pay tuition in the app

Two taps to pay your invoice. Full payment history. Zero surprise fees — ever.

📱

Personalize your child's profile

Add your child's favorite photo. Make the app feel like it belongs to your family.

📨

Message teachers directly

No phone tag, no email chains. Direct two-way messaging with your child's teacher.

★★★★★

"I am also an iCherub parent who is able to personalize my own parent app with my child's favorite picture only because it makes me smile. It's improved my life both as an educator and as a parent."

Rateau Flore

Senior Program Manager, NeighborWorks — Rhode Island

🎓

Full Head Start standards

Pre-K, Infant, Young Toddler, Old Toddler — all domains built in. Federal compliance documentation generated automatically.

💰

Special pricing for nonprofits

iCherub offers special pricing for qualifying nonprofit organizations. Contact us to learn more.

📋

Government & subsidy billing

Handle federal and state subsidy billing, co-pay structures, and grant reporting — all within iCherub.

🌍

Multi-location management

Run multiple sites, programs, and funding streams from a single iCherub account. Ideal for community organizations.

★★★★★

"I am happy as an educator that have different struggles in life — I don't need my childcare software to be one of my struggles."

Rateau Flore

Senior Program Manager, NeighborWorks — Rhode Island

✅

Check kids in and out in seconds

Contactless SmartCheck QR check-in for Sunday School or children's church means parents get peace of mind, and your volunteers get back to teaching instead of managing a sign-in table.

📖

Share the lesson, not just the roster

Teachers can share what Bible story or lesson the class covered that week, straight to parents' phones — turning a 45-minute lesson into a dinner-table conversation.

📨

One message reaches every family

Send reminders, prayer requests, or a quick note about a child's day — to one family or the whole class — through InstaMessage™, with read receipts included.

📢

Announce events without a bulletin insert

Promote Vacation Bible School, special services, and volunteer sign-ups directly through the app — no phone tree, no missed announcements.

Customer Reviews

What directors and parents say

Real reviews from real centers. Verified on Salesforce AppExchange.

Loading reviews…

Transparent Pricing

One price. Every feature. No surprises.

Brightwheel and Procare don't publish their pricing. iCherub does. No negotiation required.

iCherub Lite

^$1/day

billed at $30/month · up to 20 children

Full childcare management for about the cost of one cup of coffee a day — for home daycares, church programs, and small centers.

✓Up to 20 children

✓SmartCheck QR check-in

✓InstaMessage™ with read receipts

✓Automated invoicing and payments

✓Analytics, reports and dashboards

✓Learning standards library

Choose Lite

⭐ Most Popular

iCherub Pro

^$49

per user/month · all features included

For licensed childcare centers, Head Start programs, and growing organizations. Everything, one price.

✓Unlimited children & staff

✓Per-child fee structures

✓Zero processing markup

✓Analytics, reports and dashboards

✓Head Start + PA Standards

✓CDC immunization tracking

✓Custom workflows

Choose Pro

Enterprise / Custom

Custom

multi-site and Salesforce organizations

For multi-location organizations, nonprofits, and programs requiring special pricing or custom integrations.

✓Everything in iCherub Pro

✓Multi-site configuration

✓Data migration and integrations

✓Custom automation and reporting

✓Dedicated onboarding & priority support

Talk to Our Team

Special pricing may be available to eligible nonprofit organizations recognized under Section 501(c)(3). Final pricing depends on enrollment, locations, implementation needs, and selected services. First-3-months-free offer applies to new iCherub Pro and Enterprise/Custom customers switching from Procare or Brightwheel with an active account at time of signup — ask your onboarding specialist for details.

Childcare managementthat works as hardas you do

Sound familiar?

From enrollment to parent onboarding in minutes

Everything your center needs.Nothing you don't.

Read receipts on every message

Full document sharing

Scheduled messages

Broadcast announcements

Your center, your rules.Each child, their own fee.

Zero processing markup

Unlimited fee structures

Fully automated invoicing

The parent experiencethey'll tell other parents about

Real-time push notifications

Photo & video sharing

In-app tuition payment

Personalized by each parent

Works for your whole team

Predictive analytics dashboard

Zero-markup billing for every child

Custom workflows & approvals

Compliance reports on demand

Daily observations — one tap

Photo & video sharing

SmartCheck QR attendance

InstaMessage™ to parents

Real-time updates all day

Pay tuition in the app

Personalize your child's profile

Message teachers directly

Full Head Start standards

Special pricing for nonprofits

Government & subsidy billing

Multi-location management

Check kids in and out in seconds

Share the lesson, not just the roster

One message reaches every family

Announce events without a bulletin insert

What directors and parents say

The only childcare platform built natively on Salesforce

One price. Every feature. No surprises.

See iCherub in 30 minutes.

See how iCherub fits your center

Childcare management
that works as hard
as you do

Everything your center needs.
Nothing you don't.

Your center, your rules.
Each child, their own fee.

The parent experience
they'll tell other parents about